Locked and System accounts in Xero chart of accounts


Locked accounts

You can edit a locked account, but you can't delete or archive the account. You can identify locked accounts by the padlock icon next to the account code. If you hover over the padlock icon, you'll see the reason the account is locked.

Locked accounts include system accounts. Xero locks other accounts if you've used them for the following purposes:

  • Repeating invoice
  • Bank rule that you have set up
  • Tracked inventory
  • Registered fixed asset
  • As the payment account for a Payment Service

If the locked account is not a system account, you can use it in transactions and manual journals.


System Account

System accounts are set by Xero. They're used for specific reporting or accounting purposes. You won't see all these accounts on your chart of accounts as some of them are used on reports or in the background by Xero.

Xero allows you to enter transactions or manual journals to some system accounts. Xero blocks you from entering transactions or manual journals to other system accounts. System accounts can't be un-locked, deleted or archived.


System account

Allows transactions or manual journals

Accounts Payable

No*

Accounts Receivable

No*

Bank Revaluation

No

Current Earnings

No

GST

Yes

Historical Adjustments

Yes

Realized Currency Gains

Yes

Retained Earnings

Yes

Rounding

Yes

Tracking Transfers

No

Unpaid Expense Claims

No

Unrealized Currency Gains

No

Wages Payable

Yes


Xero & Vend Integration

Important: We do not recommend that you map any Vend fields to the Xero accounts receivable account. Because accounts receivable is a system account in Xero, it cannot always receive payments and may cause errors in Vend.